Organizing Gmail

Organising Gmail – Filters and Labels

If one of your new year’ resolutions was to be more productive and organized on your work place, we might have a few hacks for you. In the next article we will show you how to customize your Gmail account to serve you the best.

Setting Up Multiple Inboxes

How many tabs have you got open in this moment on your browser? How about getting rid of all the other apps like Yahoo, Hotmail, even Outlook, and have all your emails sent to your Gmail Account.

If you want to enable this feature

  1. gMailSettings Go to your Gmail Settings located on the top right on your screen
  2. Then choose Settings  from the menu
  3. Press the Labs tab
  4. Enable the Multiple Inboxes Labs feature
  5. After you enable this feature, go to the Accounts tab and start adding your other email accounts.

GMail Multiple Inboxes

Setting Up Colored Labels for Your Messages

Now that you have a full inbox of unread messages, imagine how convenient it would be if you could make collections of email messages that are related to each other automatically. For example you might want to label emails that are coming from your different email accounts, or divide your emails into “Finished” and “Pending” labels…
If you want to make your inbox colorful and organized follow the simple steps below. In the next section we will show you how to automate your email labeling for improved efficiency.

  1. gMailSettings Go to your Gmail Settings located on the top right on your screen
  2. Then choose Settings from the menu
  3. Press the Labels tab and scroll down to the Labels section
  4. Add labels by clicking on the “Create New Label” button
  5. You can preview your newly created labels on the left sidebar and change their colors from there

Gmail Labels How to organize your email

Filtering your messages

The Gmail Filter feature gives you the options to filter your incoming email messages into different categories, labels or folders. You can sent an auto-reply, mark them as read and even delete them right away. There are thousands of possibilities that you can create with filters. Learning how to use filters properly in gmail will greatly increase your productivity and workflow.
Setting up a filter for your incoming email messages can be done in a few easy steps:

  1. gMailSettings Go to your Gmail Settings located on the top right on your screen
  2. Then choose Settings from the menu
  3. Press the Filters tab
  4. Add filter by clicking on the “Create a new filter” button
    • Step1 – Choose criteria by which a filter should be applied (who is the email from, who is it for, if it contains specific words…). Then press the “Create filter with this search” link.
    • Step2 – Apply the action that should be taken for that specific filter (labeling, forwarding to another email, deleting, auto replying….)

Applying Filters to your Gmail account

Alternatively, you can create filters directly from your inbox by selecting the message(s) that you want to apply a filter too and choosing “Filter messages like these” from the More drop down menu. Once selected follow steps 1 & 2 above to complete creation of your filter.

 

Prefer a video version of the instructions? Watch the video below.

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